Privacy Policy

1. Information We Collect

Volunteer Sign-Up Forms

When you register for an event you provide: full name, age, email address, phone number, emergency contact name and phone number, and optional information such as physical limitations, prior experience, and additional notes. If a participant is under 18, a parent or guardian's name, relationship, and consent are also collected.

Newsletter

If you subscribe to our newsletter, we collect your email address via Button Down (buttondown.email). You can unsubscribe at any time using the link in any newsletter email.

Donations

Donation payments are processed by Stripe. ConiFriends does not receive or store your payment card details. Please review Stripe's Privacy Policy for how your payment data is handled.

Website Analytics

We use Google Analytics 4 to understand how visitors use our site. This may collect anonymised device and browsing data via cookies. You can opt out via our cookie consent banner or your browser settings. See our Cookie Policy for full details.

2. How We Use Your Information

• To coordinate volunteer participation at events
• To contact you about events you have registered for
• To send newsletters if you have opted in
• To process and record donations
• To improve our website using aggregated, anonymised analytics data

We do not sell, rent, or share your personal information with third parties for marketing purposes.

3. Data Storage & Third Parties

Volunteer sign-up records are stored in a private GitHub repository accessible only to ConiFriends administrators. The following third-party services process data on our behalf:

4. Data Retention

Volunteer sign-up records are retained for the duration required to coordinate events and fulfil any applicable legal or tax obligations. You may request deletion of your personal data at any time by contacting us.

5. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate data
• Request deletion of your personal data
• Withdraw consent for newsletter communications at any time by unsubscribing
• Opt out of analytics cookies via our cookie consent banner

6. Contact

For any privacy-related requests or questions, contact us at conifriends@gmail.com. We are based in Spokane, WA, USA.

7. Changes to This Policy

We may update this policy from time to time. Significant changes will be noted at the top of this page with an updated date. Continued use of the site after changes are posted constitutes acceptance of the revised policy.